MSD's Procurement Regulations and KRS45A.345-45A.460 cover the procurement of construction.
The method for procurement is by advertising for bid. Bids are awarded to the responsible bidder who submits a responsive bid for the lowest price or the lowest evaluated bid price.
After projects are designed, MSD projects are constructed by one of the following methods:
Capital Construction Projects which are Advertised for Bid:
A list of contractors is maintained based on those expressing interest. Project ready for construction are advertised on the MSD website and contractors are notified of the projects by a courtesy invitation of the advertisement. After sealed bids are received and opened, they are evaluated for completeness and compliance with the specifications, terms, and conditions contained in the invitation for bid. A recommendation is then made to the MSD Board for award of contracts valued over $50,000.00. Lesser amounts may be approved by the Executive Director or others that he designates.
Annual Construction Projects for Stormwater, Sanitary Sewer Maintenance and Other Construction Projects:
These projects are bid by a pre-qualified list of contractors. To be eligible, a proposal qualification package must be completed and submitted to MSD in advance or along with the bid. An MSD team reviews completed packages. Once each calendar quarter, the team recommends contractors to the MSD Board for approval. Once approved by the Board, contractors sign a non-monetary contract with MSD. As construction projects are identified for bid they are advertised on the MSD website and approved contractors are notified that plans are ready for bid. Submitted bid packages are evaluated for cost-competitiveness and minority owned and women business enterprise participation. Construction orders are then awarded typically for amounts less than $250,000.00.
RFPs and RFQs
MSD posts its Requests For Proposals (RFP), Requests For Qualifications (RFQ), construction bids and other bid documents on the web periodically. Major projects may also be advertised in the Courier-Journal and Louisville Defender newspapers, but smaller projects (under $250,000) may only be posted on the web. Information on each project will be presented with links to the actual advertisements and/or bid documents so they can be downloaded or viewed. Each project will be posted when bid documents are available and will remain posted to meet MSD procurement regulations and through the bid opening date.
Since there are often addendums or updates to these documents, MSD asks each prospective bidder or respondent to register with MSD before they view or download the documents. MSD's privacy notice is available for your information. MSD will also post addendums or updates to its bid documents/RFPs/RFQs on the web, as well.
MSD will use your e-mail address to send notification that an addendum is available. However, e-mail is not fool-proof, so it is the prospective bidder or respondents responsibility to visit the Current Construction Bids and RFPs/RFQs page often to determine if there is an addendum or update to their bid documents, RFP or RFQ.